TIME MANAGEMENT TIPS

DEFINITION

↠ Time management is the act or process of planning and exercising conscious control over the standard of some time spent on specific activities, especially to increase effectiveness, efficiency or productivity.se

↠ Personal time management skills are essential skills for everybody. People who use these techniques regularly are the very best achievers altogether walks of life.

Evolution of Time Management

↠ While the traditional approach worked on being more efficient (do things faster using tools like automation, delegation, etc.), the latest thinking focuses on being more effective (i.e. finding what are the right things to do in the given time). In other words, move away from time management and into seIf-management.

↠ Logic is: You can’t manage time, it just is. Everyone has the same 24 hours. So “time management” may be a mislabelled problem, which has little chance of being an efficient approach. What you really manage is your activity during the given time, and hence choosing the activities with motivation is most important.

The 80:20 Rule

↠ People spend their days doing tons of activity but achieve very little because they’re not concentrating their effort on the things that matter the most. The shift in focus is required to understand that we need to “Concentrate on Results, not on Being Busy”.

↠ Pareto Principle or the ’80:20 Rule’ affirm the above statement. It says that approximately 20 percent of your efforts produce 80 percent of the results. While the ratio is not always 80:20, this broad pattern of a little proportion of activity generating non-scalar returns recurs so frequently that it is the norm in many situations.

↠Learning to acknowledge then specialize in 20 percent is the key to creating the most effective use of your time.

↠ By applying the time management tips and principles. you can optimize your effort and ensure that your time and energy is focused on high payoff tasks.

Time Management Tips (To Eliminate Time Wasters)

1) Learn to say ‘NO’:-

↣ Many people become overloaded with too much work because they overcommit; they say yes when they really should be saying N0. Learn to say no to low priority requests and you will free up time to spend on things that is more important.

2)Organize your workspace:-

↣ De-Clutter and file things properly so that you can access things easily without wasting your time. Organize to the point that you can quickly lay your hands on what you need.

3)Keep a log:-

↣ Set your specific goals/task/To-do list, and track them over time to see whether or not you’re accomplishing them. Commit to deadlines/ deliverables.

4)Work through Others (delegate):-

 ↣ Are you in the habit of doing other people’s work because of a ‘hero’ mentality or of the opinion that you can do things better than others? There is no need for you to be a one-person show.

↣ Doing this takes up time that you simply might not have. Instead, specialize in your own projects and goals, learn to delegate effectively, and teach others the way to do their own work.

5)Manage distractions:-

↣ Minimize the interruptions you face during your day. There are phone calls, visitors, questions from colleagues, and a whole list of events that can come unexpectedly. Some do get to be addressed immediately, but others get to be managed.

↣ Some jobs need you to be available for people once they need help interruption may be a natural and necessary part of life. Here, do what you sensibly can to minimize it, but make sure you don’t scare people away from interrupting you when they should.

6)Stop procrastination:-

↣ “I’ll get thereto later” has led to the downfall of the many an honest employee. After too many “laters” the work piles up so high that any task seems insurmountable.

↣ Procrastination is as tempting as it is deadly. The best thanks to beat it's to acknowledge that you simply do indeed procrastinate. Once you recognize why you procrastinate then you'll decide to get out of the habit.

↣ You procrastinate when you put off things that you should be focusing on right now, usually in favor of doing something that is more enjoyable or that you’re more comfortable doing.

* Common causes of procrastination are:

• Waiting for the “right” mood or the “right” time to tackle the important task at hand
• Fear of failure or success
• Underdeveloped decision-making skills
• Poor organizational skills
• wrong attitude

 

7)Use your waiting time:-

 ↣ Always take something to do (such as a report you need to read, a checkbook that needs to be balanced or just a blank pad of paper that you can use to plan your next day) with you when you are waiting for someone.

↣ Make a list of things to do. Reflect on belongings you may need been adjourning. Jot them down. You now have a list you can work off and put your time later to good use.

 THANK YOU😊